DistributionCenter August 2015 : Page 18

MANAGEMENT -SOFT SKILLS Meeting: Type & Time u u u 1. Type “Meeting Agenda” – and give everyone in the meeting a copy. 2. Announce meeting start and ending times – and definitely start and end as scheduled. By doing these two tips, the leader makes meetings organized and efficient and also serves as a ‘role model’ that work in the company should be done on time and on schedule. Michael Mercer, Ph.D., industrial psychologist and author of Hire the Best & Avoid the Rest . u u u Take a Stand During Meetings Use a standup desk. When people stand, they can still be friendly but get to the point faster. Nicholas Konrad Langlie, Ph.D., director of innovation and entrepreneur-ship, Longwood University, www.longwood.edu/LUx. u u u Make meetings more effective by defining and using specific meeting types with precise objectives. This focus keeps the meetings short, effective and on task. The five most common meetings types: Problem-solving meetings: Work through an issue, solve a problem. Limit attendance to those who can solve the issue and important stakeholders. What Kind of Meeting Is This? Decision-making meetings: Make a decision. This may be a presentation of options to the decision maker. The meeting is held when the facts have been investigated and you are ready to move forward. Planning meetings: Plan a course of action. Like the problem-solving meet-ing, limit attendance to those who will execute the planned work and important stakeholders. Status reporting/information sharing: This meeting is most likely NOT needed and is the easiest to eliminate. Its objectives can usually be more effi-ciently accomplished by other means. Those may be a written report or dash-board. It could be an on-demand webcast or simply an email newsletter. No need for an actual meeting unless there are likely to be a lot of questions, or you need interaction for political or motivational purposes. For example, reporting quarterly results and thanking the department may be better in a meeting than a memo. Feedback meetings: Asking participants to react to recent events or informa-tion. Asking participants to evaluate proposals or when you want to listen deeply to others’ concerns (i.e., employees, customers, other departments). Again, by defining the type of meeting and its purpose, you can more easily stay on track and know when NOT to meet. Michael Fritsch, the SavvyCOO, president & COO, Confoe, www.confoe.com. Tom Perić is the editor of Distribution Center magazine. Contact him at 856-874-0049 or at tom@distributioncentermag.com. ㈀  ㄀㔀 䄀 一 一 唀䄀 䰀 䌀伀 一 䘀䔀 刀 䔀 一 䌀 䔀 䌀䠀伀伀匀䔀 夀伀唀刀 倀䄀吀䠀 ㌀ 䐀䤀匀吀䤀一䌀吀 䌀伀一䘀䔀刀䔀一䌀䔀 吀刀䄀䌀䬀匀 Distribution Center | August 2015 䘀伀刀 䌀伀一䘀䔀刀䔀一䌀䔀 䐀䔀吀䄀䤀䰀匀 ☀ 吀伀 刀䔀䜀䤀匀吀䔀刀 嘀䤀匀䤀吀 䘀伀刀圀䄀刀䐀㄀㔀⸀䌀伀䴀 18

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